SCSB UI provides certain basic reporting functionalities under the Reports tab. This would may be used by both partner’s library staff and the ReCAP repository staff to keep a tab on movement of items as part of circulation and cataloging. The Reports tab is not protected and will be available for all users of the SCSB system.
Clicking on the Reports tab would open up opens a page where the user would be expected to may select the type of report. Currently, SCSB provides users with reports on Request, Accession/Deaccession and items , item count under each Collection Group Designation.
On choosing the Request radio button, the user is presented with a Show By drop down and two date pickers where a date range can be specified. The Show by drop down has three options, Cross Partner/Borrow Direct, Partners and Request Type.
On the Show by Cross Partner/Borrow Direct report under request, with valid date range, the report generated is a grid with the Cross partner and Borrow Direct data broken up according to the partners. The numbers denotes the request count from borrow direct and across partners for the institution’s items.
On the Show by Partners report under request, with valid date range, the report generated is a grid with the private, and shared and open for physical and EDD requests broken up according to the partners. The numbers denote the count of requests that came in for the partners’ items.
On the Show by Request Type report under request, a new dropdown is opened which has values of the request types - Retrieve and Recall. The user can choose either or both and select a valid date range. The report generated is a grid with the request type data broken up according to the partners.
Clicking on the Accession/Deaccession radio button, the user is presented with two date pickers to specify the date range. After picking the dates and clicking on Search, the user is presented with a grid with the total number of items that has been accessioned and deaccessioned across different Collection Group Designations across partners. The subtotal count under Deaccessioned is a hyperlink that opens up to show the items that have been deaccessioned during that period.
On clicking on the hyperlinked count, it opens up a table with Date on which the title was deaccessioned, Title of the deaccessioned bib, Owning Institution, Item Barcode, Collection Group Designation and the Deaccession Notes.
Clicking the Collection Group Designation (CGD) radio button under the Reports tab in SCSB opens up a grid with count of items under each CGD across the partners. The counts given are real time and as on date and time, Incomplete Records, Request Exceptions, Transactions, Submit Collection Exceptions, and Accession Exceptions.
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